We Work Well is committed to creating a healthy environment that supports meaningful business relationships and authentic connections. Our team is here to assist you every step of the way to maximize your event experience. Please review the information below, and don't hesitate to reach out if you need additional support.
Still have questions? Contact us at support@weworkwellevents.com
Find Your Answers!
|
DRESSCODE |
NETWORKING ACTIVITIES |
EVENT LOGISTICS
What are the event dates and location?
May 17–20, 2026
The Hyatt Regency Coconut Point Resort & Spa
5001 Coconut Road, Bonita Springs, FL 34134
What time does registration open on arrival day Sunday, May 17?
Registration opens at 1:00 PM in the Estero Pre-Function Area.
When can I depart after the event?
You may depart at any time on Wednesday, May 20.
What is the official event schedule?
The full schedule is available in your event dashboard. A general overview is below:
Sunday, May 17
1:00–5:00 PM: Registration & Supplier Setup
7:00–9:00 PM: Welcome Reception & Dinner
Monday, May 18
7:30–8:30 AM: Wellness Classes
8:30–10:00 AM: Breakfast
10:00 AM–1:00 PM: One-to-One Meetings & Education
1:00–2:00 PM: Lunch
2:00–4:00 PM: One-to-One Meetings
5:00–7:00 PM: Team Building
7:00–9:00 PM: Team Building Dinner
Tuesday, May 19
7:30–8:30 AM: Wellness Classes
8:30–10:00 AM: Breakfast
10:00 AM–1:00 PM: One-to-One Meetings & Education
1:00–2:00 PM: Lunch
2:00–4:00 PM: One-to-One Meetings
4:00 PM: Supplier Breakdown
5:00 PM: Wellness Class
7:30–9:30 PM: Closing Reception & Dinner
What is the expected weather during the event dates?
May in Southwest Florida is typically warm and sunny, with daytime temperatures averaging 80–90°F (27–32°C). Evenings can be cooler; light layers are recommended.
What is the dress code for meetings and evening events?
We recommend lightweight, breathable fabrics and comfortable shoes throughout the event, with a relaxed business-casual style for meetings. Be sure to pack activewear for our morning and afternoon Move Well wellness sessions. For the team-building activity and dinner, which will take place both indoors and outdoors, dress casually — you'll receive a We Work Well T-shirt, best paired with comfortable pants, shorts, leggings, or jeans, and sneakers or flats (no flip-flops, sandals, or heels). We'll wrap up the event with our MAMMA MIA! Closing Party — an ABBA-inspired celebration with feel-good music and a packed dance floor. Think disco-glam and dance-ready, with shimmery blues, golds, and silvers encouraged.
TRAVEL + TRANSPORTATION
Do I book my own flights?
Buyers: Our travel agent will reach out directly to coordinate flight arrangements.
Suppliers: Suppliers are responsible for booking their own flights.
Which airport should I fly into?
Southwest Florida International Airport (RSW), approximately 15 miles / 24 minutes from the resort.
Is airport transportation provided?
Yes. Airport transfers are provided between RSW and the Hyatt Regency Coconut Point on Sunday, May 17 (arrival) and Wednesday, May 20 (departure). To guarantee supplier transportation, please complete the W3 Travel Form in your dashboard HERE by April 29.
Are there any limitations on airport transportation?
Transfers are provided only for registered attendees, on official event dates, and via RSW. Transportation cannot be guaranteed for alternate airports, late submissions, or travel outside official dates. Attendees traveling with oversized luggage or multiple large bags may be required to arrange their own transportation.
I am driving — should I valet or self-park?
A covered garage and outdoor self parking is available for attendees complimentary. Valet parking is available at the attendee's expense. EV charging stations are located in the valet area.
What is the guest policy?
Attendance is limited to registered participants only. Event services, programming, and access are not extended to non-registered guests.
HOTEL ACCOMMODATION
Is my hotel stay included in registration?
Yes. Registration includes three (3) nights: May 17, May 18, and May 19.
Do you offer a special rate for shoulder nights?
Attendees may request additional pre- or post-event nights at the group rate, subject to availability and at the attendee's own expense.
May 15, 16: $249 + tax per night
May 20, 21, 22: $249 + tax per night
How do I request shoulder nights?
To request shoulder nights, please complete the Hotel Shoulder Night Form HERE and our team will follow up with availability and next steps.
When will I receive my hotel confirmation?
Hotel confirmations will be sent after travel details are finalized and rooms are submitted to the hotel, typically 1 week prior to arrival.
What if I need to modify or cancel my hotel stay?
Please contact support@weworkwellevents.com as soon as possible. Changes are subject to hotel policies and availability.
What is included in the room rate?
Guest room, Wi-Fi, and applicable resort amenities. Additional incidentals are the responsibility of the guest.
Is there a spa discount for attendees?
Yes. Attendees receive 15% off services at the Stillwater Spa and Salon. Check out the full spa menu HERE
FOOD & BEVERAGE
What meals are included in registration?
Dinner on May 17, 18, and 19; breakfast, coffee breaks, and lunch on May 18–19. Alcoholic beverages are included during scheduled dinners only.
What if I have a dietary restriction or food allergy?
Dietary needs can be submitted with your profile. To update or confirm, email support@weworkwellevents.com.
EVENT PORTAL + APP
How do I create my company profile?
Visit the W3Spa Event Platform HERE
and click [Create Profile] and complete the required information.Do I need to include a headshot?
Yes a headshot is required for your online company profile and for print in the event directory. Please upload a high-resolution headshot (JPEG or TIFF), maximum file size 15 MB, with a minimum resolution of 300 dpi at 4" x 6"
Can I add videos, media, or leaderboard ads to my company page?
Yes. This is your opportunity to showcase your company and offerings. Videos, media information, and leaderboard ads can be submitted directly through your company profile.
I forgot my password — what should I do?
Use the Recover Password option on the login page and enter the email associated with your account. If you continue to experience issues, please contact support@weworkwellevents.com for assistance.
Can I edit my profile after submitting it?
Yes. You can update your company and attendee profile at any time by logging in to your dashboard and selecting Edit Profile in the top right corner. Please notify support@weworkwellevents.com of any attendee substitutions.
Is there an event app?
Yes. The event app is the primary source for personalized meeting schedules, transfers, event details, and real-time notifications. Scan the QR code, log in using your registration email, and add the app to your home screen.
MEETINGS + MATCHMAKING
What dates are the one-to-one meetings?
May 18–19 in the Estero Ballroom.
How long is each meeting?
20 minutes, with a 5-minute transition break.
How many meetings will I have?
We guarantee 16 total meetings.
When does meeting selection open and close?
Opens May 4 | Closes May 11
Is meeting selection first-come, first-served?
No. All attendees have the full selection window.
How are supplier tabletops organized?
Supplier company tabletops will be arranged alphabetically by company name and clearly labeled with table numbers for easy identification.
How do the one-on-one meetings work?
Suppliers will remain at their assigned meeting tables while buyers rotate from table to table according to the pre-scheduled meeting schedule.
NETWORKING ACTIVITIES
Are there networking opportunities outside of one-on-one meetings?
Yes. We Work Well offers multiple networking opportunities throughout the event, including meals, activities, receptions, and educational sessions. Attendee lanyards are color-coded, and photos of all delegates are included in the event notebook to help with identification.
What wellness activities are offered?
Daily Move Well sessions are offered throughout the event, including morning fitness classes such as HIIT, yoga, Pilates-style workouts, as well as fireside meditation, breath work and stretch sessions. Hyatt Regency Coconut Point Resort and Spa also offers extensive wellness and recreational amenities to enjoy outside of meetings, including chipper golf, putting greens, a climbing wall, walking paths, and outdoor activity areas. The full Move Well schedule will be available to view on your dashboard prior to the event.
Do I need to sign up in advance?
We recommend signing up in advance so we can prepare accordingly and ensure the best experience. A sign-up sheet will be shared prior to the event. All attendees are encouraged to participate.
Are activities optional?
Yes. All wellness and networking activities are optional.
What fitness level is required?
All classes are designed to be accessible and modifiable for all fitness levels.
Will there be a teambuilding activity?
Yes. On May 20, attendees will be divided into teams for a fun, interactive activity - with the opportunity to win the W3 Medal. Participants will receive a We Work Well T-shirt. Please dress casually and wear comfortable shoes.
SHIPPING + HANDLING
Who is the shipping contact?
All materials should be shipped to:
Hyatt Regency Coconut Point Resort and Spa
Attn: Michael Neumann, Event Planning Manager
Attn: Your Company Name / Group: We Work Well
5001 Coconut Road, Bonita Springs, FL
When should my shipment arrive?
Please schedule all inbound shipments to arrive between Wednesday, May 13 and Saturday, May 16.
How should my boxes be labeled?
Include your company name, group name (We Work Well), box numbering, and a return address.
Are there shipping or handling fees?
Yes. Hotel handling fees apply. Oversized items require advance approval. Contact support@weworkwellevents.com.
Who is responsible for setup and insurance?
Suppliers are responsible for setup, assembly, and insurance of all materials.
Do I need to share tracking information?
Yes. Please provide shipment details and tracking numbers to support@weworkwellevents.com
SUPPLIER SETUP
When can I set up my tabletop?
Sunday, May 17 between 1:00–5:00 PM. All pre-shipped boxes will be delivered to the meeting room and placed next to your assigned table.
What is included with my tabletop?
One 6 ft x 28 in table, white tablecloth, two chairs, and a table sign.
What are the tabletop display guidelines?
All displays must fit on top of the table. Gift bags may be stored underneath. Posters, banners, and pop-ups are not permitted unless pre-approved.
When does dismantling begin?
Tuesday, May 19 at 4:00 PM. Stored empty boxes will be returned to your table.
How do I ship materials back?
Outbound shipments must have pre-paid labels and scheduled pickup with UPS or FedEx.
When should outbound shipments be scheduled?
Wednesday, May 20 between 9:00 AM–5:00 PM. Once packed and pickup is scheduled, you may leave labeled boxes on your tabletop. Hotel staff will move them to the loading dock for pickup.
Is Wi-Fi available?
Yes. A dedicated event Wi-Fi network will be available during meeting days.
How do I order power or additional AV at my table?
Power at supplier tables is provided by Encore Event Technology and can be ordered directly through them using the provided link HERE. Power will be pre-set prior to the first meeting on May 18. If you require specialty power, additional AV, or larger technical needs (such as monitors), these must also be ordered directly through Encore in advance.
Can I order flowers for my meeting table?
Yes, we recommend ordering from local florist: Flora & Fauna Flower, 239 234-6695.
SPONSORSHIPS
How can I improve my visibility at the event?
There are many opportunities available to enhance your brand. Contact event director Dany Brind'Amour dany@weworkwellevents.com about sponsorship opportunities and pricing.
I booked an advertisement in the event directory — what are the specs and deadline?
Submit a print-ready PDF (6" x 8.25", CMYK, 300 DPI, 0.125" bleed, fonts outlined or embedded) by April 6 to support@weworkwellevents.com.
I am a room drop sponsor — what do I need to know?
Our team will contact you with guidelines, quantities, and delivery instructions. All room drop items must be approved in advance and coordinated through We Work Well.
I am a welcome bag sponsor — what are the logistics?
Our team will contact you with guidelines, quantities, and delivery instructions. Sponsors may choose to include a product in all welcome bags or buyer-only bags. All items must be approved in advance and coordinated through We Work Well.
CONTACT
Who do I contact if I have additional questions?
- W3Spa North America Event Director: Dany Brind'Amour dany@weworkwellevents.com
- Billing Department: billing@weworkwellevents.com
- Operations & Event Logistics: support@weworkwellevents.com
- All other inquiries: info@weworkwellevents.com